Manager, N.A. Payroll and Benefits

Requisition Number 2764

Location US - Marlborough, MA

State/Territory Massachusetts

Candela Corporation is a leading global aesthetic device company with a comprehensive product portfolio and a global distribution footprint. We are the market leader in the development, manufacturing, and distribution of medical and aesthetic laser and light-based technologies. The Company’s technology enables physicians to provide advanced solutions for a broad range of medical-aesthetic application including hair removal, wrinkle reduction, tattoo removal, improving the skin’s appearance through the treatment of benign vascular and pigmented lesions, and the treatment of acne, leg veins, scarring and other common indications.

Candela develops products for the global aesthetic market. These products begin as concepts developed by Candela’s world-class team of scientists and engineers or as acquired or licensed technologies that Candela then completes the development and/or commercialization of. These programs are supported by Candela’s global clinical, regulatory, and quality teams and are managed through our Product Development Process (PDP) and Quality Management System (QMS).

The Company’s headquarters are in Marlborough, Massachusetts, US, with and additional R&D facility in Yokneam, Israel and commercial locations across Asia Pacific, and Europe. Products are sold direct in 18 countries worldwide and through distributors in over 60 others and are supported by field service, clinical education, marketing development organizations and distributorship arrangements.

General Summary

The Manager, Payroll and Benefits is responsible for the management - implementation and maintenance of, Candela’s payroll and benefit programs for North America (Canada and U.S.). This includes all activities related to the payroll process and time keeping – ensuring relevancy and compliance of state, federal, and provincial regulations; benefit programs - time off policies, 401k/pension, disability, flexible spending/HSA, health/medical/dental/vision coverage, unemployment, vendor relation management, wellness and life insurance policies and its associated, required record keeping. This is a hands-on individual contributor position that requires both critical thinking and tactical activities including responding to and guiding all employee inquiries/HR Business partner requests regarding payroll and benefit procedures, programs, and rules; audit inquiries from external tax firms, and the Department of Labor or Canadian labor Ministry. This position works in unison with the AVP, Global Compensation & Benefits and from time-to-time with the CHRO, and employee confidential maintained with the highest level/degree of standards.

Essential Job Functions

A. N.A. Payroll Responsibilities (includes Canada and the United States)

1. Administration

• Oversight and maintenance of data entry of employee information into payroll systems across North America. Ensure employee information accuracy and updates to the payroll system (ADP), HCM, and personal files (Sharepdoints) including all electronic feeds.

• Development and document payroll processes and procedures as needed.

• Creation of bi-weekly payroll file to include any of the following: new hires, terminations, status changes, tax changes, deductions, direct deposits, rate changes, etc.

• Process bi-weekly payroll to ensure on-time delivery and accurate processing aligned to corporate payroll policies and procedures.

• Coordinate third party payroll system implementations and upgrades.

• Process wire transfer checks in conjunction with Finance, as need, for an employee(s) released from service with Candela with in one day’s notice.

2. Compliance and Accuracy

• Collaborate with the external vender, department of labor, and Finance, Tax & Treasury (as needed) teams to ensure administrative compliance with state and federal regulations.

• Lead and assist various payroll and Finance audits as required; audit benefit enrollment reports for accuracy.

• Maintain internal audit and control procedures for precise wage and tax calculations.

3. Payroll Reconciliation

• Verify compliance with federal and state payroll requirements; stay current with changes in the law.

• Conduct bi-weekly payroll reconciliation.

• Ensure taxes comply with company and state regulations.

4. Employee Communication

• Conduct employee-payroll communication (in-person, email, or virtual meetings) to inform employee(s) about emerging payroll changes and/or adjust existing ones.

• Develop, implement, communicate, and interpret N.A. payroll policies and procedures (e.g., vacation, LOA, disability, workers compensation, withholding exemptions, overtime, etc.) and suggest changes as necessary.

B. N.A. Benefits Responsibilities (includes Canada and the United States)

1.Administration

• Lead and manage the development, implementation and maintenance of the Company’s N.A benefit programs including time off policies, unemployment, 401k retirement plans, disability, group health/medical, dental, and vision coverage, Workers Compensation.

• Maintain third party brokers/vendor relationship management of benefit brokers.

• Work in conjunction with AVP, Compensation & Benefits and CHRO to ensure programs are aligned with market data and current trends, practices, and costs.

• Conduct monthly N.A. Benefits review with AVP Compensation & Benefits and CHRO to provide analytics relative to enrollment data, cost, changes and any other updates and/or planning matters.

• Develop, implement and lead wellness program for all employees.

• Conduct new hire orientation as scheduled and in conjunction with the Head of Global Talent Acquisition.

• Audit monthly vendor bills and submit for payment.

2. Compliance and Accuracy

• Maintain employee information accuracy and updates to the benefits system (MyBenSite), HR SharePoint, and personal files (Sharepdoints), and physical storage of records for up to seven (7) years including all electronic data required.

• Work together with benefit third party brokers/venders to ensure coverage and services aligned to budgetary guidelines.

• Investigate innovative programs to determine feasibility in terms of cost, risk to company and legal implications to provide cost savings to the company.

• Lead annual 5500 compliance testing and filing for the 401k retirement and health cares in conjunction with external auditor firm and vendors.

• Ensure compliance with provision of ERISA and ACA documentation and annual preparation.

• Manage, process, and monitor various leave programs (FMLA, CFRA, STD, LTD, Workers Comp, etc.)

3. Employee Communication

• Lead employee communication (presentations) for open benefits enrolment annually (Q4 timeframe).

• Develop programs designed to keep employees informed about company benefit plans and any proposed changes.

• Create and maintain monthly benefits highlights email for employees.

• Provide timely follow up to employee’s request(s).

Before unusual data requests are inquired and responded to, discuss with either the AVP, Compensation & Benefits and CHRO.

Knowledge/Educational Requirements

• BS or BA, management, finance, mathematics, human resources, or economics preferred.

• Five (5) years of experience in managing the administration for payroll and benefits for an organization of approximately 500 employees in the U.S. and or Canada. Payroll administration to include but not limited to incentive commission compensation, salary adjustment across pay periods, employee separations, unusual tax treatments for expatriates.

• Demonstrated working knowledge of U.S., Canada and multi-state payroll practices including demonstrated knowledge of California payroll practices.

• Demonstrated experience using ADP Payroll and benefits platform.

• Able to lead employee group communication – be article, e.g. New Hire orientation, Open Enrolment.

• Act as a contact point for all payroll & benefits queries by employees and the HR team

• Solid knowledge of payroll and benefit documentation and retention practices.

• Hands-on, roll up the sleeves professional who understands how to get things done; self-starter, capability.

• Demonstrated thought-partner with HR team.

• Strong organizational, project management, interpersonal, negotiation /influencing and collaboration skills.

• Conversant in the English language.

• Proficient in usage mobile devises and strong computer program skills: Microsoft windows (Excel, Word, PowerPoint, and Outlook)

This job description is not all inclusive and is intended to capture a majority of the job functions. Special projects and other tasks may be required by management.