Under the supervision of the Administrator and Prosecuting Attorney, performs varied clerical support functions and legal assistance for the staff of the office of the Prosecuting Attorney.  Responsible for preparing, serving and issuing subpoenas, creating court filings, assisting in maintaining case files, setting up and maintaining case files, updating information in computer databases, preparing miscellaneous motions, writs, and other legal documents, and providing related clerical support.  Serves as receptionist for the office. 

Essential Functions

1. Schedules all case events in various computer systems and routes electronic files to the attorney handling the case event. Runs and provides daily court schedules to assigned docket attorneys and victim witness unit (when necessary). 

    

2. Responsible for generating all subpoenas for the office, includes entering appropriate designation to all witnesses in computer system, updating witness contact information, and using appropriate computer programs to generate and review the subpoenas. Also responsible for serving all law enforcement subpoenas. 

    

3. Scans in subpoena returns and indexes appropriately in electronic files. If subpoena is returned with a bad/incorrect address, inputs corrected information and regenerate subpoena for service. 

    

4. Contact various law enforcement agencies to request copies of police reports and tickets when a case does not have a case tracking number (CTN) in our system. 

    

5. Processes incoming and outgoing mail.  Retrieves mail and courier items, conduct search to determine appropriate case file, scans to file documents in our electronic case management system and if appropriate, sends item to appropriate attorney or staff member.  

    

6. Staffs reception desk, greets the public, attorneys, and court personnel to offer assistance as needed. Conducts file searches to assist in answering questions and possesses functional knowledge of the operations of other county departments to be able to direct callers to the proper office or individual. 

    

7. Enters dispositions of each court event into the records management system. Closes files following receipt of final disposition of the case, reviews attorneys notations to ensure work requests are complete.  Verifies that file is closed in multiple software systems. 

    

8. Prepares and distributes Amended Information, Amended Complaints, witnesses lists, writs of habeas corpus, and other motions and documents as requested by Assistant Prosecutors. Prepares writs for various court hearings when a Defendant is in the Michigan Department of Correction or another county jail and obtains signature of assigned Judge. Communicates with Michigan Department of Corrections and other counties when a writ is signed by the Judge to begin transportation coordination

    

9. Enters information to database on the status of cases and enters updates and corrections. Must have knowledge of PACC Codes and knowledge of how to utilize the warrant manual to review and correct codes to assure that accurate information is entered into the database. 

    

10. Performs computer look-ups cases for police officers, attorneys, and others.

     

11. Prepares all Nolle Prosequi on cases and ensures time requirements are met.

     

Uses a variety of software programs to performs a variety of clerical support tasks such as typing forms, data entry, copying, faxing, processing and distributing mail, filing, and other clerica